Step-by-Step Guide to Restore QuickBooks Backup File

An essential part of accounting and bookkeeping tasks on this great, safe, and secure platform is creating backup files in QuickBooks. It helps users protect their critical data, ensuring that mishaps won't cause it to be lost.

Whenever a user needs to verify their primary company data (.QBW) or loses access to it, they can restore the backup files, which are saved with the .QBB extension.

We've created this comprehensive blog with a straightforward restoration method to help you with the same, ensuring there are no mistakes throughout.

Steps to Restore QuickBooks Backup File in QBDT for Mac

Below are the steps mentioned on how to restore the QB backup file in the best solutions in a quick manner.

Step 1: Browse to the location

Open the QB menu tap on the Settings
Hit on the Backup
Press on the Reveal Backup Folder, double-tap the folder where you want to store the backup files
Use the Modified option to see the latest backup

Step 2: For Mac, restore the backup company file

Double-click the backup file to open a new window displaying a copy of your company file
If there are attached documents, you’ll also see a folder named Attachments Library
Make a copy of your company file to the folder where you store your QB company. If there’s an Attachments Library folder, drag it to the exact location
Tip: If you have an existing company file and want to avoid overwriting it, consider moving the backup copy to a separate folder
Access QuickBooks for Mac
Choose Browse, navigate to the folder where you saved the company file copy
Choose the company file, and click Open
A prompt will inform you that you’re opening a backup file. Hit Continue
Provide a name for the company file and click Save
Select OK to complete the restoration process
Click Save after giving the company file a name
To finish the restoration procedure, select OK

Step 3: Bring the Documents Back

Click Settings and choose Attachments from the QuickBooks menu
Select Existing from the drop-down menu for the attached library
After locating and choosing the previously moved Attached library folder, click Open
To finish restoring the settings, close the Preferences window

Step 4: Turn on QB Online Advanced Data's online backup and restore application

Open the QuickBooks software and select the options tab
Next, you will need to select the Backup company
Note: You may need to log in to your Intuit account sometimes. Next, grant the account permission to continue.
The only thing you need to worry about is turning this off. What needs to be done is this
Click the Settings tab in your QB program window
Click the backup company after that
Simply find the company that needs to disable its auto backup mechanism
Next, pick the Action drop-down and then Disable backup from the menu

Conclusion

This blog explains how to restore the QB backup file in 4 easy steps, making the process straightforward for you to follow. However, if you are unable to perform accordingly, you can dial +1(855)-738–0359 to connect with our QB tech experts.

Also read:- How to fix insufficient memory or disk space in QuickBooks?

FAQs on Restore QuickBooks Backup File

What does it mean to restore a QuickBooks backup file?

Restoring a QuickBooks backup file means retrieving your company’s financial data from a previously saved backup copy. This process brings your QuickBooks data, transactions, and settings back to a specific point in time, ensuring your business information remains protected from data loss or system errors.

Why should I restore a QuickBooks backup file?

You should restore a QuickBooks backup file when your current company file becomes corrupted, accidentally deleted, or inaccessible. It helps you recover essential business data and maintain continuity without losing important financial information.

How do I prepare before restoring a QuickBooks backup file?

Before restoring a QuickBooks backup file, ensure that you have a valid backup file with a .QBB extension. Save it in an accessible folder, close all running QuickBooks sessions, and verify that you are using the correct QuickBooks version that matches the backup.

Can I restore a QuickBooks backup file to a different computer?

Yes, you can restore a QuickBooks backup file to another computer. Simply copy the backup file to the new system using a USB drive or cloud storage, open QuickBooks on the destination computer, and restore the file from the saved location.

What should I do if QuickBooks fails to restore the backup file?

If QuickBooks fails to restore your backup, check for file corruption, ensure the file path is short, and verify that the file name doesn’t contain special characters. You can also try saving the backup file locally before restoring it instead of from an external drive.

Does restoring a QuickBooks backup overwrite existing data?

Yes, restoring a backup file replaces your current company file with the data contained in the backup. It’s important to save a copy of your existing file before performing a restore to prevent unintentional data loss.

Can I restore only specific data from a QuickBooks backup file?

No, QuickBooks doesn’t allow selective data restoration. When you restore a backup file, the entire company file is recovered as it was at the time the backup was created. To restore specific transactions, you may need to manually re-enter them.

How long does it take to restore a QuickBooks backup file?

The time required to restore a QuickBooks backup depends on the file size and your system performance. Small company files can restore within minutes, while large files with extensive transaction histories may take longer to complete.

Is it possible to restore a QuickBooks backup from an older version to a newer one?

Yes, QuickBooks allows restoring a backup from an older version to a newer version. However, once restored, the file cannot be opened again in the older version, so ensure you keep a copy of the original backup file for safety.

How often should I create a QuickBooks backup file?

Creating regular QuickBooks backups is crucial for safeguarding your business data. It’s recommended to schedule automatic backups daily or weekly, depending on how frequently you enter new transactions or modify existing ones.